By-Laws

Greater Kalamazoo United States Bowling Congress (USBC)
Bowling Association (BA) Bylaws

 

 

Article I
Name

The Greater Kalamazoo (GK) USBC Bowling Association is chartered by the United States Bowling Congress.

 

Article II
Nonprofit Corporation and Charter

Section A. Nonprofit Corporation
The association is organized as a nonprofit corporation and operates consistent with the requirements of an organization classified as tax exempt under Section 501 (c)(3) of the Internal Revenue Code (IRC).

Section B. Charter
The association shall be chartered by the USBC and subject to its authority.  To maintain its charter the association must:

    1. Provide services for the Greater Kalamazoo USBC BA.
    2. Adopt bylaws approved by the USBC.
    3. Not enact any bylaws or rules inconsistent with USBC’s Bylaws.
    4. Adhere to stated requirements as set forth in the USBC Bylaws and the USBC Association Policy Manual.

 

Article III
Purpose

The purpose of the association as stated in the Articles of Incorporation, include, but are not limited to:

    1. Provide equal opportunity for all in the sport of bowling without regard to race, religion, age, disability, or national origin.
    2. Promote the game of American Tenpins.
    3. Conduct and support bowling competition.
    4. Engage in any other activities permitted by an organization classified as tax exempt under Section 501 (c)(3) of the IRC.

 

Article IV
Membership and Dues

Membership is composed of individuals who pay dues to the association and is in effect from August 1 through July 31.

Each individual shall pay national, state, and local dues, except as provided in Rule 100e, Traveling League, and 100I, Mail-o-Graphic League.

The Greater Kalamazoo USBC BA members, by two-thirds vote, determine and adopt local adult and youth dues.  The annual adult membership dues are as follows:

Local dues are $8 (Cannot exceed $10)
State dues are $1 (Cannot exceed $5)
USBC adult dues $13 (2017-18), $15 (2020-21)

The annual youth membership dues are as follows: (to be determined)

Local dues are $6 (Cannot exceed $10)
State dues are $0 (Local donation of $1)
USBC youth dues $4 (Cannot exceed $10)

The board may waive all or part of local dues for:

    1. Members of other USBC associations having a reciprocal agreement with the association.
    2. Other groups, such as, seniors, etc., as determined by the Board.

The association cannot charge additional non-dues assessments.

 


Article V
Board of Directors – Management

Section A. Board Composition, Authority, and Duties
The management and governance of the association is vested in the Board of Directors.  The maximum number of directors is determined by the GKUSBCBA members.  The maximum number of directors will be twenty.  At least twenty percent must represent the youth membership.

The board shall not engage in any acts constituting a conflict of interest.  The board’s duties include but are not limited to:

    1. Enforce the bylaws.
    2. Comply with the USBC Association Policy Manual.
    3. Conduct championship level competition for its Greater Kalamazoo USBCBA membership constituency.
    4. Provide education, training, evaluations, recognition, and other services and programs as determined by USBC.
    5. Select/appoint and evaluate the performance of the Association Manager.
    6. Approve use of membership records.
    7. Rerate the league average of an association member when there is evidence the bowler’s average does not represent the bowler’s true ability.
    8. Conduct suspension and reinstatement hearings.

Section B. Eligibility
A candidate for the board must be:

    1. A Greater Kalamazoo USBCBA member in good standing of the association at the time of election and throughout their term.
    2. Elected or appointed without regard to race, color, religion, disability, national origin, or age (other than the minimum age of 18 to meet bonding requirements unless state laws mandate a specific age), and be reasonably representative of the membership.
      • Any member of the board authorized to sign contracts or acting as a signatory on association accounts must be a minimum age of 18.
      • A maximum of three bowling center proprietors may serve on the board at one time. A proprietor is an individual who is the owner, partner or corporate officer of a bowling center or group of bowling centers.  Excluded from the definition of proprietor is an individual who owns 25% or less of the equity shares, or who is inactive in the management of the bowling center and remains so during a term as an officer or director.
    3. Able to successfully complete the Registered Volunteer Program (RVP) if working with youth members.

Additional eligibility requirements, if any, will be developed by the nominating committee to be approved by the GK USBC BA membership.


Section C. Election of Directors
Directors are elected by a majority vote* of Greater Kalamazoo USBCBA membership present and voting, from:

    1. A slate provided by the nominating committee.
    2. Nominations from the floor. Qualifications must be submitted to the nominating committee at least 24 hours in advance.

Voting will be by ballot if there is more than one nominee for each position.

Section D. Term
The term for directors is 3 years.  The number of years in a term, the number of terms allowed, and a stagger system are determined by Greater Kalamazoo USBCBA membership.

Staggering System
President                                                                          2017 – 2020
1st Vice President                                                         2017 – 2019
2nd Vice President                                                       2017 – 2018
Sergeant-At-Arms                                                       2017 – 2018

Directors 1 – 6                                                                2017 – 2020
Directors 7 – 14                                                              2017 – 2019
Directors 15 – 20                                                          2017 – 2018

* If a majority vote is not reached on the first ballot, the candidate receiving the lowest vote total is dropped and balloting continues until a candidate receives a majority vote.


Section E. Resignation, Removal, and Vacancies

    1. Resignation. A board member may resign from the board of directors by providing a written notice of resignation to the president or, in the case of the president, to the board.
    2. Removal for Ineligibility. A board member who is no longer eligible to serve on the board may be removed by a two-thirds vote of the board when a quorum is present.
    3. Removal for Cause. When a board member is accused, in writing, of failure to properly perform the duties of their office or otherwise engaging in improper or unfair activities or conduct, the board may conduct a hearing following the Removal Procedures in the Suspension and Reinstatement Chapter.  An appeal may be filed with USBC within 15 days of the removal.  Two-thirds written consent of the full board is required to seek reelection and/or reappointment to the board.
    4. Vacancies. Vacancies in positions on the board are filled for the unexpired portion of each term as follows:
      • The president with board approval shall fill vacancies in director positions.
      • The board fills vacancies in officer positions.

 

Article VI
Officers

Section A. Officers
The officers of this association shall include President, 1st Vice President, 2nd Vice President, and Sergeant-At-Arms.

Section B. Election
Officers are elected by a majority vote* of Greater Kalamazoo USBCBA membership, present and voting from:

    1. A slate provided by the nominating committee.
    2. Nominations from the floor. Qualifications must be submitted to the nominating committee at least 24 hours in advance.

* If a majority vote is not reached on the first ballot, the candidate receiving the lowest vote total is dropped and balloting continues until a candidate receives a majority vote.

Voting will be by ballot if there is more than one nominee for each position.

Section C. Term

The term for elected officers is 3 years.

The number of years in a term, the number of terms allowed and a stagger system are determined by the Greater Kalamazoo USBCBA membership.


Section D. Authority and Duties

    1.  President
      • Presides at all meetings.
      • Acts as a spokesperson for the association.
      • Appoints committees, except nominating, with board approval.

NOTE: All committees should be composed of both board members and non-board members.

    1.  1st Vice President
      • Presides at all meetings when the president is absent.
      • Performs other duties as prescribed by the board or requested by the president.
    2.  2nd Vice President
      • Presides at all meetings when the president and 1st vice president are absent.
      • Performs other duties as prescribed by the board or requested by the president.
    3.  Sergeant-At-Arms
      • Presides over elections at all open meetings.
      • Performs other duties as prescribed by the board or requested by the president.
    4.  Association Manager
      • Selected/hired by and accountable to the board.
      • Responsible for implementing of USBC’s Performance Standards.
      • Acts as the ex-officio non-voting secretary/treasurer of the board or such other officer designation as required by law and determined by the board.
      • Responsible for other duties as prescribed by the board and in the USBC Association Policy Manual.

 

Article VII
Meetings

Section A. Annual Meeting

An Annual Meeting of Greater Kalamazoo USBC BA membership shall be held at a time and place approved by the board of directors.

    1. Member
      Attendance is open to all members, voting members, officers, and directors.
    2. Voice and Vote
      GK USBC BA membership, voting officers, and directors of this association, at least 14 years of age, unless state laws mandate a specific age, have voice and vote.  Members not meeting the above stated criteria may attend with voice only.  Absentee and proxy voting are not allowed.
    3. Responsibilities
      GK USBC BA members shall:

      • Adopt bylaws, including local dues amount, up to the established maximum.
      • Elect officers and directors to the board.
      • Elect delegates and alternates for the USBC and state annual meetings (i.e. June or July).
    4. Meeting Notice
      Written notice of the meeting shall be forwarded to the board and league secretaries, which should be at least 15 days prior to the annual meeting.
    5. Special Meeting
      A Special Membership meeting may be called by the president or upon written request of at least three board members or at least twenty-five members of the association.
    6. Quorum
      Four (4) members as well as two (2) officers and five (5) directors constitute a quorum (total of 11).
    7. Action
      A majority vote of those members, officers, and directors present voting, at a properly noticed meeting, when a quorum has been established, and is required to take action, unless otherwise provided by law or these bylaws.

Election of officers and directors requires a majority vote.  Election of delegates and alternates requires a plurality vote.  Absentee and proxy votes are not allowed.

Section B. Board Meeting
The board shall meet at least quarterly.  Special meetings may be held upon the request of any board member if a majority of the board approves.

    1. Notice.  Written notice for all regular and special meetings shall be forwarded to the board, which should be at least 15 days prior to the meeting.
    2. Quorum. Ten board members, at least one must be an officer, constitute a quorum.
    3. Action. A majority vote of the officers and directors, present and voting, at a properly noticed meeting, when a quorum has been established, is required to take action, unless otherwise provided by law or these bylaws.  Absentee and proxy voting are permitted at the discretion of the board and must be in writing, with signature and date (i.e. email or handwritten).
    4. Action(s) Without a Meeting. Actions that are deemed necessary to conduct business/operations of the association may be taken outside of a Board meeting by use of mail, e-mail, or teleconferencing.  This type of action must be permissible by state law and approved by the members and the Board.  The procedures found in the USBC Association Policy Manual, Chapter Eight, Section D, Item 4 must be followed.  The association does allow the Board to vote via mail, e-mail, or teleconference.

Section C. Parliamentary Procedure
The most recent edition of Robert’s Rules of Order, Newly Revised, governs all meetings.

 

Article VIII
Committees

Section A. Standing Committees
The association shall have the following Standing Committees:

Finance Committee. The committee is responsible for reviewing and monitoring the annual budget and other financial matters.

Nominating Committee. The committee reviews candidates, prepares slates, and publicizes criteria and procedures for the elected positions for the board and delegates/alternates to state and USBC annual meetings.

Section B. Other Committees
The president may establish other committees with board approval.

 

Article IX
Delegates, Alternates

Section A. USBC Annual Meeting
Delegates to the USBC Annual Meeting will be the president and Association Manager.  The president may appoint an alternate in case of emergencies.

Section B. State Annual Meeting
Delegates and alternates to the state annual meeting are elected by plurality vote* by those members present and voting.

Section C. Eligibility

      1. USBC Annual meeting Delegates and alternates must be:
        • Elected by the GK USBC BA members, officers, and directors.
        • At least 18 years of age.
        • A USBC member in good standing of the association at the time of election and throughout their term.
            • * A plurality vote is the largest number of votes cast for a given candidate.  The candidate(s) receiving the most votes is (are) elected.
      2. State Annual Meeting.  Nominees must be:
        • Elected by the GK USBC BA members, officers, and directors.
        • At least 14 years of age.
        • A USBC member in good standing of the association at the time of election and throughout their term.

If a member is elected to represent more than one association to attend the same meeting, the first election shall stand and any succeeding election shall be declared mull and void.  A local association is not eligible to send delegates, if it is declared delinquent or USBC has revoked its charter.

NOTE: An Association that has not processed dues for the current season shall be considered delinquent.

Section D. Election
Delegates and alternates serve for one year, beginning August 1, and are elected by:

      1. A slate provided by the Nominating Committee.
      2. Nominations from the floor.  Qualifications must be submitted to the Nominating Committee.
      3. Plurality vote*.  The election shall be by ballot, except that a voice vote may be taken when the number of candidates does not exceed the number of positions to be filled.
      4. Alternates shall serve in order of their election.

The election is to be held in compliance with the USBC or State Meeting requirements.

Section E. Vacancies

Vacancies are filled for the un-expired portion of each term as follows:

If elected by the members, vacancies are filled by the alternates in the order in which they were elected.  If a vacancy still exists the president fills the vacant position by appointment.  The appointee must also meet the same eligibility requirements as elected positions.

 


Article X
Amendments

Section A. Procedure

Any member of the association may submit proposed amendments to these bylaws.  The local association bylaws may be amended at any membership meeting, by a two-thirds vote of the Officers, Directors and the GK USBC BA membership present and voting.  The amendment must be:

    1. Submitted in writing to the Association Manager or president.
    2. Submitted at least 30 days prior to the meeting when the association is considering the proposal.

* A plurality vote is the largest number of votes cast for a given  candidate.  The candidate(s) receiving the most votes is (are) elected.

Section B. Change in Dues
Forward a notice at least 15 days prior to the meeting at which the proposed change is considered to league secretaries.  The notice must:

      1. Be in writing.
      2. Specify the amount of the change.
      3. Specify the reason for the change.

Notification of any adopted change in dues, and reason for the change, will be forwarded, in writing to each league secretary.

Section C. Effective Date
All amendments are effective August 1, following adoption, unless otherwise specified when adopted.

 


Article XI
Fiscal Year

The fiscal year of this association is August 1 through July 31.

 


Article XII
Indemnification

Directors, officers, and other authorized volunteers, employees or agents shall be indemnified against claims for personal and individual liability arising in connection with their positions or service on behalf of the association to the full extent permitted by law.